ALGIM Training Session: Introducing Information Management for Local Authorities

This introductory level course is designed for those who are new to information and records management, new to information and records management in local authorities, or those who want to understand more about the 'why' of information management and what it involves.

The course explores all the basics of information and records management across both the physical and digital environments. It also covers the role information and records professionals play in their organisation and how good information management contributes to, and supports the overall functions and goals of the local authority.

The course is divided into seven modules of 90 minutes each. Each module is delivered online with its' own workbook which is sent out to participants beforehand. There is also a small amount of homework given between modules to support learning.

The course covers the following:

• Session 1 (15 May 2024): course overview, defining IM and record-keeping
  
  
• Session 2 (17 May 2024): legislation and standards
  
  
• Session 3 (20 May 2024): storage and handling, disaster recover and business continuity planning
  
  
• Session 4 (22 May 2024): creation and control using classification structures, physical file management
  
  
• Session 5 (24 May 2024): metadata, email management, databases
  
  
• Session 6 (27 May 2024): shared network drives, electronic document management systems, digitisation
  
  
• Session 7 (29 May 2024): managing non-current information, disposal of information, local authority archives.

What you need to know

• You will need a microphone and a webcam.
• We will use MS Teams as the platform.
• You will receive an email with a link to each session.
• Sessions run from 9.00am to 10.30am.
• You will need a quiet space so there are no distractions for the other participants.
• The maximum number of attendees is eight.

We recommend you log in ten minutes before the training session starts (8.50am) to ensure that you can hear and see everything. If you have any issues, please contact service@algim.org.nz