Information Management Project of the Year

This award aims to recognise excellence in information management through an information management project undertaken within a local authority.

1.	Submit an example of your ‘Information Management’ related initiative including relevant links and a brief description of between 500 and 700 words (bullet point accepted). Refer to the ‘Points Allocation Guide’ below for guidance on the four key areas your entry will be ranked against, including a breakdown of maximum points available.
2.	Entries must already be in live operation (first phase at least) and demonstrable if required by the judging panel.
3.	Attach any additional material, media and references that help to provide a clear understanding of your entry. We ask that you consider the size of any such supplementary information when you submit your entry.
4.	Judges will shortlist and select three finalists who will be required to present their entries at the 2012 ALGIM Records Management Symposium. Each presentation will be thirty minutes in length, including five minutes for a Q & A session.
5.	A final decision will be made at the conclusion of the award presentations. Please note the judging panel evaluates the presentation on its content, not its delivery. The judging panel’s decision is final.

Please Note | The following points need to be considered with regard to award presentations:

The representative/s chosen to present your entry does not have to be the person who submitted the award entry. The representative/s must be an employee of your Council; Vendors are not permitted to make award presentations. However, vendors are able to assist in providing content for your presentation and may answer audience questions at the conclusion of the presentation, if required.
If the chosen representative/s presenting your entry attends the 2012 ALGIM Records Management Symposium for the duration of the award presentation only, no registration fee will apply.
A registration fee will be charged accordingly, if the chosen representative/s choose to attend all or a significant portion of the 2012 ALGIM Records Management Symposium.

Based on a possible maximum score of 100, each of the following categories will be worth 25 points:

1.	Benefits
	Outline the benefit of your entry and the outcomes in relation to your organisation’s vision and strategic direction.
2.	Innovation
	Innovation or best practice within the information management sector extending the boundaries of common practice.
3.	Project Management
	Outline how the project was run and the techniques used to achieve the outcomes. Include communication and buy-in of key stakeholders. Also provide details on costing of the project, including information on the project’s forecasted budget versus its actual budget.
4.	Success and Effectiveness
	Outline the successes of the project and how the project achieved its objectives. Include the impact of the project, results, cost saving, efficiency gains, improved service and practicality. Include evidence of an increased commitment to records management, leading to increased motivation, involvement and improvement in business processes within the local authority. Demonstrate preservation of records of permanent value, including adherence to the Public Records Act (PRA) 2005.

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